Invoices & orders
Professional invoices with PDF export, shareable customer links, PayNow QR, and HitPay-powered online checkout where enabled.
By thelifervault.io
Invoicing and inventory, built for your business
One system for orders, stock, and invoices—no more spreadsheets or juggling tools.
One system for orders, purchase orders, payroll, and reports. Built with RBAC and clear roles for easy user management. Professional invoices with PayNow, optional HitPay checkout for online PayNow payments, shareable links & PDFs, and full control over your data.
Your data in your AWS—or ours. PostgreSQL, 2FA, no lock-in.
One platform. Your entire operation.
From sales and purchasing to payroll and reporting—everything stays in sync.
Inventory & products
Products, stock levels, and purchase orders—inventory that stays accurate.
Customers & suppliers
One directory for customers and suppliers, clean records for every order.
Payroll & payment advice
Employees and payment advice with PDF generation in one place.
Expenses & claims
Track expenses, submit claims, approve and reimburse from one place.
Reports & analytics
Sales, stock, and revenue at a glance—export to PDF when you need it.
Built for reliability
Multi-tenant, your way
One codebase, many brands. Each business gets its own instance with custom branding, logo, and theme—deployed on your own infrastructure or ours.
PayNow ready
Singapore-friendly invoicing with PayNow QR on invoices. Support for both company (UEN) and personal PayNow, with optional static or dynamic amounts.
HitPay integration (online payments)
Offer customers a secure Pay via HitPay flow on public invoice links—ideal when you want hosted checkout instead of (or alongside) static PayNow QR. Payments can update order status automatically via webhook; refunds can be processed from the app when you use HitPay.
Expenses & claims
Track expenses, submit claims, and manage approvals. Keep spending visible and reimburse from one place. Available in Growth or as an à la carte add-on for Starter.
Reports & PDFs
Sales reports and export to PDF. Invoices, purchase orders, and payment advice as professional, printable documents.
RBAC & user roles
Built on role-based access control (RBAC). Assign different roles—owner, admin, contributor—so your team only sees what they need. Easy user management and clear permissions without the complexity.
Secure & flexible
Stateless application with PostgreSQL-backed with optional 2FA. Deploy on AWS with Infrastructure as Code, CI/CD deployments with AWS Codepipeline, and optional AWS RDS features for stateless scaling.
Why TheLiferVault?
We build software that stays out of your way and grows with you.
No lock-in
Your data, your infrastructure. We can deploy to your AWS account or manage hosting for you. You have full control.
Real workflows
In-store orders, fulfillment, voids, refunds, and proof-of-payment uploads. Designed around how small businesses actually operate.
Ongoing development
Continuous improvements, clear documentation, and a deployment pipeline that keeps every tenant up to date.
Trusted by businesses
See what our customers say about the invoicing and inventory system.
We required a single platform that could support our full operating workflow—orders, inventory, and payments—without constraining us to an inflexible, one-size-fits-all solution. TheLiferVault has met that requirement. Invoices leave our desk fully on-brand, and customers settle via HitPay on the secure shareable link, with payment status reflected accurately in our records. Purchase orders and stock remain aligned end to end, and we retain complete ownership of our data and infrastructure. This is the standard of solution we had previously associated with much larger enterprises.
Muhammad Affiq
Co-founder
Plans that scale with you
Transparent pricing for every stage. Your own instance, custom branding, and support included—no hidden fees. All figures below are Singapore dollars (SGD) per month.
Starter
From SGD 10/mo
For small teams getting started. Add expenses & claims for +SGD 5/mo (à la carte).
- Invoices, orders & inventory
- Up to 2 users
- PayNow on invoices (QR); HitPay optional (per setup)
- Email support
- Expenses & claims (+SGD 5/mo add-on)
Growth
SGD 30/mo
For growing businesses that need more. Includes expenses & claims.
- Everything in Starter
- HitPay online checkout available (configure with us)
- Expenses & claims included
- More users, RBAC roles
- Purchase orders & payroll
- Reports & PDF export
- Priority support
Scale
Custom pricing
High volume or custom needs. Get a quote from sales.
- Everything in Growth
- Higher limits or unlimited
- Custom integrations
- Dedicated or SLA support
All plans include your own instance and custom branding. No hidden fees.
Contracts of 1, 2, or 3 years available—lock in your best rate with a longer commitment.
Frequently asked questions
- Where is my data stored?
- Your data lives in your own PostgreSQL database—on your AWS account or in our managed environment. We don’t share or resell your data. You keep full control.
- Can we use our own AWS account?
- Yes. We can deploy the application to your AWS account using Infrastructure as Code (Terraform). You own the infrastructure and the data. We can also host it for you if you prefer.
- What’s included in setup?
- Setup includes deployment, configuration of your branding (logo, shop name), and connection to your database. PayNow can be configured for company (UEN) or personal use. We’ll guide you through go-live.
- Does PayNow support company and personal accounts?
- Yes. Invoices can show PayNow QR for company (UEN) or personal (NRIC/mobile) accounts. You can choose static or dynamic amount QR codes depending on your needs.
- What is HitPay and when would I use it?
- HitPay is a Singapore payment provider. When enabled, customers open your public invoice link and pay online via HitPay’s hosted checkout (PayNow and other methods you enable there). It complements traditional PayNow QR on PDFs and lets payments confirm automatically via webhook. We’ll help you connect your HitPay account during setup.
- Is there a trial or pilot?
- We can arrange a time-limited pilot or trial so you can run orders and invoices in a real environment. Contact us to discuss what works for your business.
- What support do you offer?
- Starter includes email support; Growth includes priority support. Scale can include dedicated or SLA-based support. We provide documentation and stay responsive so you can run operations smoothly.
- Do you offer annual or multi-year contracts?
- Yes. You can choose a contract term of 1, 2, or 3 years. Longer commitments get the best discounts—contact us for details.
Ready to simplify your operations?
Tell us about your business. We’ll help you get started with invoicing and inventory that fits.